Approver: An individual with Fiduciary Responsibility.

Browser: An individual that can shop for items and place them in a cart, but cannot “check out” to place the order.  They will need to “reassign” the cart to the Buyer within their area.

Buyer: An individual that can shop, check out; and may also be an approver.

cXML Invoice: cXML is the integration language that is used between Highlander eMerchant and suppliers. A cXML invoice is created by the supplier’s system,and automatically sent through to Highlander eMerchant. 

Catalogs: There are three methods for ordering Products and/or Services

• Roundtrip/Punch-out: supplier products are found on the suppliers’ ecommerce website with a direct link to and from Highlander eMerchant.  Roundtrip/Punch-out functionality will be identified with the globe icon. A new window or tab will open in your internet browser and   you will be signed into the NJIT account on the supplier’s ecommerce site.
• Hosted Catalog: supplier products are “hosted” on the Highlander eMerchant portal, meaning you do not leave the Highlander eMerchant portal to search and order these products. Hosted Catalogs are identified with the folder icon.
• Non-Catalog Items: products requiring information to be entered manually.  Some Catalog Suppliers could have products that can be entered manually if a product is not found in any of their catalogs.

eContracts:  A portal that will house Procurement contracts and has the ability to track expiration dates on contracts and tie spending to the Purchase Orders.

eSourcing: A portal that will allow Procurement to hold sourcing events such as: Bids, Quotes, Request for Proposals and Requests for Information.

Help Bubble: Any time you see a blue question mark, a help bubble will appear when you hover your cursor over it to provide helpful information about the field or section of the site.

Invoice: A bill for goods or services purchased that includes pertinent information with respect to the quantity, price, terms and nature of delivery.

P2P: Short terminology for "Procure to Pay"

Purchase Order: A legally binding document prepared by a purchaser to describe the terms and conditions of a purchase.

Quick Order:  Orders that go straight to the supplier without approvals up to $1,000.

Required Fields: Any field marked with a red asterisk is a required field (*)

Suppliers:  There are five types of suppliers found in Highlander eMerchant:

• Quick Order Supplier: A supplier who has a catalog in the Highlander eMerchant portal and provides roundtrip/punch-out access to their ecommerce site from Highlander eMerchant.
• Hosted Catalog Supplier: A supplier that provides a catalog that resides in the Highlander eMerchant portal. It is normally composed of pictures of the items, item #’s and unit cost.
• Non-Catalog Supplier: A supplier who does not have a catalog presence (Hosted or Roundtrip/Punch-out) on Highlander eMerchant; instead requires a requisition similar to the current process in Banner. For assistance as to what is required on each requisition please go to Requisition Checklists.
• Registered: A supplier that has self-registered in the portal and maintains its own information. This would include uploading their required documents such as BRC, COI  etc… A registered supplier can also participate in quotes and sourcing events. Once the vendor is registered they become a supplier in the Highlander eMerchant portal.
• Lite: A supplier that does not want to register. In this instance the Office of Procurement Services would need to enter the information into the Highlander eMerchant portal.

Vendors: A vendor is referred to as a “supplier” in Highlander eMerchant