Submit a Finance Access Request Form for access to the booking tool. This form is located in Highlander Nexus → System Access Request → Finance Access Request Form.

NJIT will cover the costs associated with airline, rail, and car bookings made through the Anthony Travel Platform. You are not required to input your personal credit card information.

Hotel reservations can be made through Anthony Travel, however hotels are no longer accepting Virtual Pay as a payment method for reservations. You will need to add your personal credit card as a payment method and present your credit card at time of check-in. You can submit a reimbursement through Chrome River.

To book on behalf of your manager, they have to provide you access in the Anthony Travel Platform by navigating to Profile Settings → Assistants/Arrangers → Add an Assistant.

Navigate to the “Book for a guest tab”. You may be required to request access by submitting a Finance Access Request Form. This form is located in Highlander Nexus → System Access Request → Finance Access Request Form.

If the airline cancels the flight, please contact the airline to rebook. If the trip is cancelled by the traveller / department, please reach out to Anthony Travel to cancel the trip for a credit. Not all travel is refundable, please reach out to our travel partners for more information.

Unused ticket penalties - An unused airline ticket may be available for use toward the purchase of a new ticket, with additional fees applicable subject to confirmation from our travel partner. It is crucial to emphasize that these tickets are valid only for a specified period, and their validity is contingent upon their utilization for travel within that time frame. You'll be advised of these penalties when you book and again when you confirm your reservation. 

Group reservations - For airline bookings, passengers traveling as a group (10 or more) need to be on the same flight per airline policy. For hotel bookings, Anthony Travel can accommodate different travel dates for guests, but some hotels have minimum-night stay requirements. You can request further information by calling Anthony Travel at (973) 330-8585 / (866) 655-2820 or e-mail Fly@anthonytravel.com.

Travel in an “Event” - Anthony Travel has representatives on call to assist travelers with issues during an “event” such as flights cancelled due to inclement weather, political unrest, etc. You'll receive a pre-departure email with a 24-hour on-call phone number. 

Car and van rentals - Anthony Travel offers discounted rates on car and van rentals. 

Cancellation Fee - If you need to cancel a travel booking with Anthony Travel, it's important to know that your right to a refund may be limited depending on the specific terms of your booking.

International travel assistance - Anthony Travel offers toll-free international travel assistance. Please see the International Toll Free Service Directory.

Yes, in Chrome River there are two types of delegates. There is a “Delegate” who is someone that has full access to your account and there is an “Approval Delegate” who helps with approvals during a specified time.

There are no limits on how many “Delegates” you can have; however, you can only have one “Approval Delegate”. Note you are ultimately responsible for anything your delegate does on your behalf.

To revoke a user’s ability to delegate, tap the X next to their name on the delegates list.

Receipts can be emailed to Receipt@chromefile.com.

Receipts can be uploaded using the CR Snap app.

They can be uploaded directly to the receipt gallery directly via upload.

CR Snap is Chrome River’s free SNAP app that allows users to quickly and easily capture and upload receipt images right when the expense occurs. Users simply snap a photo of the receipt using the app and it will be uploaded directly to their Receipt Gallery and the Offline tab of the eWallet for use the next time they access Chrome River.

An alternate email address is an additional email address that can be used to send receipts to Chrome River and approve reports via email. We recommend adding your alternate NJIT email address, which is yourname@njit.edu (ex. Jane.C.Doe@njit.edu). The email addresses listed in your profile is how Chrome River recognizes you.

Travelers who use private vehicles on university business are reimbursed at the current IRS authorized mileage rate for miles incurred at the time of travel, less typical miles traveled to and from the work site, including parking and toll charges.

Receipts will remain in your receipt gallery until you expense or delete them.

Yes, you can recall an expense as long as it has not been fully approved.

• A warning is a soft stop and requires an explanation in order to submit your report. 
• A violation is a hard stop and requires action based on the rule fired and a report cannot be submitted until the violation is removed.

Domestic Travel and International Travel report types require a pre-approval.

• Is this event hosted by someone other than NJIT
• Are you acting in a Scholarly Capacity

For additional information regarding the Request for Attendance at Events Form please contact the Ethics Office at 973-596-5448

If the routing is incorrect you must contact the Financial Systems and Innovations Department (FSI) at financesecurity@njit.edu for assistance.

Exported means the report has been fully approved and has been exported to Banner.  Once an expense report for out-of-pocket expenses has been exported, payment will be issued in the next payment cycle.

Pre-Approvals are marked used after a portion of the total estimated expense has been applied to an expense report(s).

Pre-Approvals expire after the total estimated expenses have been applied to an expense report(s) or when the Pre-Approvals Event Start date exceeds 180 days.

Expense reports are reviewed and approved for payment within 48 hours after reaching the Accounts Payables approval queue provided there are no discrepancies and are in compliance with all NJIT policies.

Yes, click here for instructions on how to set up your direct deposit. Note: Accounts Payable direct deposit set up is separate from Payroll direct deposit.

Enter your travel destination. As of September 1, 2022, meals are reimbursed at the General Services Administration (GSA) per diem rate for the particular travel destination.

No, Transient Accommodations (Airbnb, Vrbo) are not covered under the university’s risk   management insurance policies and should therefore not be booked.

No, receipts should not be combined into one entry. Each expense must be entered as a separate line item within the related report. The only exception is for tolls, when you are providing an EZ-Pass statement as supporting documentation/proof of payment, in which case you must highlight the related transactions that you are seeking reimbursement for.